Regent Facilities Rental

Reflecting the classic Georgian architecture of the Regent University campus, this distinctive physical structure is the central place of connectivity for the Regent community. Inspired by St. Martin-in-the-Fields — a London church with medieval roots that represents, for many, the archetypal church design — the 22,164 sq. ft. building features a 970-seat sanctuary for weddings, special events and worship.

General questions about weddings
General Queries & Pricing: 757.352.4008 | scheduling@regent.edu

Seating Capacity
The maximum capacity is 970. The chapel is available for weddings of all sizes.

Please review the general and facilities use policies in this section before completing the facilities use application.

GENERAL WEDDING POLICIES

Booking
Wedding ceremonies in the Regent Chapel may be scheduled up to nine (9) months in advance. The chapel is the only space available on campus for a wedding ceremony.

Reception Hall
All wedding ceremonies in the Shaw Chapel must also contract with The Founders Inn and Spa for a reception. There is not space on the Regent campus for a reception, so it is required the group utilizes the banquet rooms at The Founders Inn.

Catering
You may contact Special Events at 757.352.4008 | scheduling@regent.edu.

No Smoking/No Alcohol/No Drugs Policy
Regent University forbids the use of alcohol, illicit drugs, and tobacco on campus and prohibits the abuse of these substances.

FACILITY USE POLICY

Facility use policy for the Regent Chapel

General questions

Administrative Services – adminservices@regent.edu | 757.352.4008 (Ph.) | 757.352.4039 (Fax)

Please view the policies below and let us know how we may serve you.

Property
All groups and individuals who have been approved by Administrative Services may use university facilities, with priority being given to those whose activities are directly related to the mission of the university. All such activities must be in harmony with God’s work at the university. The name Regent University is to be linked only with those programs clearly endorsed and sponsored by the university. Events are generally considered on a case-by-case basis, with care taken to ensure that the event will not interrupt the quiet usage of the library or other spaces by Regent University students and library patrons. Groups or individuals wishing to use the general facility should complete the Facility Use Application, and send it to Administrative Services for processing. Outside group events may not be scheduled farther in advance than four (4) months as Regent events have priority on all spaces.

Outside groups
Outside groups are defined as groups NOT hosted by an on-campus affiliate with objectives that do not directly support the mission of the University. Facility Use charges are incurred for outside group requests, and a Facility Use Agreement signed.

Please note there are certain holidays when Regent’s special event departments are unable to support outside group events. For a complete listing, please see our Holiday Blackout Schedule.

No Smoking/No Alcohol/No Drugs Policy
Regent University forbids the use of alcohol, illicit drugs, and tobacco on campus and prohibits the abuse of these substances.

The University Does Not Allow

• Church groups to use the facilities on a weekly basis for services.
• Regular room rental with the exception of bar review courses.
• Wedding ceremonies or receptions, unless completely coordinated and catered by The Founders Inn or Regent Ordinary.
• Personal parties such as birthday or anniversary parties in any space except the Regent Ordinary.
• Meetings or events which may reflect poorly on the overall mission of the university.

Procedure
To secure a room for an outside event, complete the Facility Use Application. You may email the application to Administrative Services or fax to 757.352.4039. If there are questions, you may email or phone 757.352.4008. After permission is granted, a Facility Use Agreement will be prepared for signature. An invoice will be prepared, with payment due and payable to Regent University before the event may commence.

If Housekeeping reports that any group has abused university property, the university has the right to refuse future use by that group.

Photo Shoot Sessions
Regent University, as a service to the Hampton Roads community, will allow its campus to be used for photography sessions. Our campus is commonly used for bridal photos.

Authorization & Charge
Any photographers wishing to utilize the campus must receive prior authorization. There will be no charge for sessions lasting thirty (30) minutes. Longer sessions will incur a fee.

Procedure
All photo sessions must be scheduled at least 5 business days in advance with the office of Administrative Services by submitting the Request Form. Please make sure you have the following information available:

• Name of Photographer.
• Best contact number.
• Desired date for requested shoot. Please do not submit a request form for a date that is further out than three weeks.
• Desired time for requested shoot. Thirty (30) minute time slots are allowed at no charge; however, longer sessions will incur a fee. After hours and weekend photo sessions are available.
• Desired campus locations.
• Please call 757.352.4008 with questions.

All sessions are considered on a case-by-case basis depending on various aspects including university events, which have precedence. Approved photo sessions will be confirmed in writing. Please remember:

• Should you need to cancel or reschedule your approved session, contact Administrative Services immediately.
• Restrooms are located in the Library lobby for changing; however, the university cannot guarantee the safety of personal items during sessions. Personal items should never be left unattended.
• Lobby furnishings, such as tables, seating, piano, etc., may not be moved.
• Fire exits or access to fire exits should never be blocked.
• Absolutely no tape shall be used in buildings.
• Failure to adhere to the instructions or the requests of authorized university personnel will result in an invitation to leave premises immediately.

To request use of the campus for a thirty (30) minute photo shoot, submit the Request Form.

To request use of the campus for a photo shoot lasting longer than thirty (30) minutes, submit the Facility Use Application form.

Areas Available

• Library indoor stairs and lobby
• Library outdoor stairs/plaza
• Library 2nd floor balcony
• Main fountain area
• Bridge

Film Shoot Sessions
To request use of the campus for a film shoot, no matter the length of time needed, submit the Facility Use Application form.

Please complete the Facility Use Application and mail it to Administrative Services or email it to scheduling@regent.edu.

You are also required to read the Sample Facility Use Agreement.

Please complete the online form for payment.

For renting the Regent Chapel for non-wedding events, please read the Facility Use Policy and complete the Facility Use Application.

General queries: scheduling@regent.edu | 757.352.4008

Reservation (Tech-Ops Scheduling Graduate Assistant): techscheduling@regent.edu | 757.352.4807

Thank you for considering Regent University’s state-of-the-art Performing Arts Center for your upcoming event. The 135,000-square-foot facility has various spaces that can be rented by the public. Please review the policies and contact the center to reserve space in the facility.

• Theatre Rental Application
• Screening Room Policies

Main Theatre

A 712-seat proscenium theatre offering the staging space, technical support and audience seating needed for theatre, dance, concerts, guest speakers and conferences.

• Seating Chart
• Dimensions
• Lineset Schedule
• Lighting Inventory
• Audio Tech Sheet

TV Studio

A 60′ x 75′ sound stage with supporting control rooms and editing suites equipped with the latest digital audio and video technology, as well as a back lot for outdoor filming. Equal in scope to many in California and New York, the studio is often used for professional film, television and commercial shoots.

Studio Theatre

Black box theatre with flexible seating that can accommodate up to 187 seats. It has been the home of Regent University Theatre’s Summer Camp program, a popular theatre education camp for children in grades 6-12.

• Dimensions

Two Screening Rooms

Equipped with film and video projectors that screen a variety of formats including 16mm and 35mm film. These rooms have been used for movie premieres and prescreens as well as presentations and panel discussions. Most notably, the major motion picture The Passion of the Christ was prescreened here, attended by special guest Mel Gibson.

• Screening Room “A” Floor Plan
• Screening Room “B” Floor Plan

COM Center: Green Room

A plush performer’s green room with adjacent dressing rooms equipped with professional make-up stations and shower facilities. This area also contains a star dressing room suite complete with a private green room and a personal refrigerator.

Green Room: Floor Plan

“Traditional” Lecture Room: For meetings, auditions, rehearsals, etc.
COM Bldg. Classroom Request Form »

Film/Video Permit: Use this form to reserve any location in the Communication Building and other locations on campus for film or video shoots.
Campus Filming Production Permit »

Rehearsal Labs: Com-324 Acting Lab, Com-128 Theatre Lab.
COM Bldg. General Room Request Form »

Post-Production Suite: NLE Editing, ADR-VO Suite, Audio Film Mix, VO Booth, etc.
Audio & Video Post-Production Suites Reservation Form »

COM 138 Workstations: For use by currently enrolled Editing class students, only.
Video Post Production Lab (COM 138) Workstation Reservation Form »

RESTRICTED SPACES
Special training and clearance only

Theatre: Com-324 Combat/Rehearsal Lab, Studio Theater, Main Theater.
COM Bldg. General Room Request Form »

Film & TV: TV Studio, Film Stage.
COM Bldg. General Room Request Form »

Film Screening Room

Screening Room Request Form »

Attention students: Reservation requests must be made by the student in charge of the project, who will be present the entire time, and who will be responsible for the use of the space requested. 

Film/Video productions require an approved film permit to use any Regent University spaces. 

Special clearance and training is required for restricted spaces.

Chef – 757.352.4924 | ordinary@regent.edu

The Regent Ordinary, Regent University’s on-campus dining service, is happy to cater your on-campus event. Please view the menus and policies, and contact us if there are any questions.

The Regent Ordinary offers a wide selection of food for your special event. Explore the options listed on the catering menu and complete the online catering request form.

ROOM RESERVATION FEES FOR NON-REGENT GROUPS

Room	Room Fee with Catering	Room Fee without Catering
Loft	$50	$75
Fountain View	$100	$150
Whole Dining Room	$250	$400

Housekeeping Fee

These fees will be charged to each outside group of more than 25 people. This fee covers restroom supplies.

Number of People	Fee
25	$10
50	$20
75	$30
100	$40
150	$60
200	$80
250	$100
300	$120
350	$140
400	$160
450	$180
500	$200
550	$220
600	$240
650	$260
700	$280
750	$300
800	$320
850	$340
900	$360
950	$380
1000	$400

Room rental is contingent upon the Ordinary’s receipt of renter’s declaration page showing Comprehensive Liability and Property Coverage Insurance in accordance with the criteria set forth in the Catering Agreement.

ROOM RENTAL APPLICATION

Please complete the Room Reservation Form for Regent event rooms, conference rooms and classroom space requests.

We value your feedback. Please share your comments and suggestions with us by completing the catering feedback form.